You see the word more and more often. Peppol. Perhaps because your customers ask for UBL invoices. Or because you recently have to send e-invoices to your government.
The Peppol network plays an important role in the e-invoicing process. But what is it exactly? How does it work? And why should you use it?
We notice that there's still a lot of uncertainty about this issue. That's why we'll answer these questions for you below:
- What is PEPPOL?
- Why use the Peppol network?
- What is a Peppol ID?
- How do I connect the Peppol network?
- Establishment of the Peppol network
- Using an international E-invoicing platform
- More information about PEPPOL
What is Peppol?
PEPPOL stands for Pan-European Public Procurement OnLine. The network was established as a test project by the European Commission in in 2008. Organizations that are now connected to PEPPOL can exchange business documents, such as various electronic formats, through the highly secured and safe international network.
You can see the Peppol network as some kind of telephone network for invoices. When somebody sends you a text-message you can immediately recognize that person by their phone-number.
The same applies for receiving invoices through the Peppol network. The receiver can easily identify the person - or company - that sends the invoice by their so called 'Peppol ID'.
In other words: with PEPPOL you can safely send e-invoices to companies and governments worldwide.
Why use the Peppol network?
The number of businesses asking for e-invoices through the PEPPOL network is strongly increasing. Mainly because this network is much safer than sending invoices by e-mail.
Because the Peppol network scores high on the safety aspect, governments are also increasingly asking for e-invoices. Dutch suppliers for example, are now obligated to send e-invoices to their national government (as of April 2019).
Not everyone can easily access this network. In order to get access and send invoices through the Peppol network you need to have a Peppol ID.
What is a Peppol ID?
As we previously mentioned, companies and governments can automatically identify each other with a PEPPOL ID.
A Peppol ID consists of a unique number, such as:
- A Chamber of Commerce number;
- A VAT number;
- The companies bank account-number
- The government identification number of the relevant government agency.
Thanks to these unique identification numbers, there are no more misunderstandings about the identity of the senders and recipients of invoices. Because of this, ghost invoices and typing errors are no longer possible.
How do I connect to the Peppol network?
To be able to send e-invoices via the PEPPOL network you must first be connected to a Peppol Access Point. These Access Points fulfill a similar role as Vodafone and T-Mobile do for mobile users. Where these providers grant you access to the mobile internet, access points connect you to the Peppol network.
Following the "connect one, connect to all" principle, once registered you can reach all PEPPOL users, regardless of which access points - or country - they are connected to.
As previously mentioned, you also need to be in the possession of a Peppol ID. Most Peppol Access Points are able to provide these ID's to their own users. Contact your access point for more information.
Using an international E-invoicing platform
Do you need to send e-invoices to international companies or public entities? You can use Storecove for safely sending your UBL invoices worldwide.
We convert your invoice format to the format required by the receiver. This makes you able to send e-invoices to companies and governments in many countries, such as:
- The Netherlands
- The United States (USA)
- New Zealand
- South Africa
- And many more.. (watch map here)
All the invoices are sent via the 100% secure Peppol network.
Want to try the Peppol network for free? Click here to test with a free invoice. One connection, global connectivity.
Establishment of the Peppol network
The purpose of PEPPOL was to make foreign purchases easier for European governments. To this end, technological standards were developed that all governments in Europe could implement. Before the arrival of PEPPOL, international companies and governments used different networks to send and receive invoices.
The PEPPOL test project ended in 2012, but the developed components and responsibilities were taken over by the non-profit organization OpenPEPPOL. The network is now being used by various European governments, service providers and private companies and can also count on interest from outside the EU.
PEPPOL is not an eProcurement platform. It built on the already existing eProcurement systems - which were previously unable to communicate with each other - by linking them to each other with a new IT infrastructure.
More information about PEPPOL
Do you want to know more about sending UBL invoices via PEPPOL?
Call us on: +31 (0) 20 261 17 91 or send an e-mail to: firstname.lastname@example.org
Read more about e-invoicing with Storecove:
- Everything you need to know about e-invoicing
- How Vattenfall easily simplified their invoicing process
- What is a Peppol Access Point?
- Eneco about e-invoicing: "Less manual work, fewer errors, and faster payments”
- 5 steps to create your own UBL invoice
- Access Point as-a Service - Sending Invoices via PEPPOL and Email