The Peppol network plays an important role in the e-invoicing process. But what is this network actually? And why should you use it?
In this article we'll answer the following questions:
- What is PEPPOL?
- Why use the Peppol network?
- What is a Peppol ID?
- How do I connect the Peppol network?
- Which companies are already connected to Peppol?
- Sending e-invoices to other countries
- Establishment of the Peppol network
- More information about PEPPOL
Want to send e-invoices on the Peppol network? You can sign up here.
What is Peppol?
PEPPOL stands for Pan-European Public Procurement OnLine. The network was established as a test project by the European Commission in in 2008.
Organizations that are now connected to PEPPOL can exchange business documents, such as various electronic formats, through the highly secured and safe international network.
You can see the Peppol network as some kind of telephone network for invoices. When somebody sends you a text-message you can immediately recognize that person by their phone-number.
The same applies for receiving invoices through the Peppol network. The receiver can easily identify the person - or company - that sends the invoice by their so called 'Peppol ID'.
In other words: PEPPOL is an international e-invoicing network that allows you to safely send e-invoices to companies and governments worldwide.
Why use the Peppol network?
The number of businesses asking for e-invoices through the PEPPOL network is strongly increasing. Mainly because this network is much safer than sending invoices by e-mail.
Because the Peppol network scores high on the safety aspect, governments are also increasingly asking for e-invoices. Dutch suppliers for example, are now obligated to send e-invoices to their national government (as of April 2019).
Not everyone can easily access this network. In order to get access and send invoices through the Peppol network you need to have a Peppol ID.
What is a Peppol ID?
As we previously mentioned, companies and governments can automatically identify each other with a Peppol ID.
A Peppol ID consists of a unique number, such as:
- A Chamber of Commerce number;
- A VAT number;
- The companies bank account-number
- The government identification number of the relevant government agency.
Thanks to these unique identification numbers, there are no more misunderstandings about the identity of the senders and recipients of invoices. Because of this, ghost invoices and typing errors are no longer possible.
How do I connect to the Peppol network?
To be able to send e-invoices via the PEPPOL network you must first be connected to a Peppol Access Point. These Access Points fulfill a similar role as Vodafone and T-Mobile do for mobile users. Where these providers grant you access to the mobile internet, access points connect you to the Peppol network.
Following the "connect one, connect to all" principle, once registered you can reach all PEPPOL users, regardless of which access points - or country - they are connected to.
As previously mentioned, you also need to be in the possession of a Peppol ID. Most Peppol Access Points are able to provide these ID's to their own users. Contact your access point for more information.
Which companies are already connected to Peppol?
Want to know if your customer / suppliers are already connected to the PEPPOL network? Fortunately, there is an easy way to find out.
Simply navigate to the new Peppol Search Portal on our Storecove website and enter the company name / BTW number / KvK number / OIN number of your customer / supplier.
If the company is registered on PEPPOL, it will immediately appear in the listed results (including PEPPOL ID).
Sending e-invoices to other countries
Need to send e-invoices to other countries? Many companies have difficulties with this process. It doesn’t help that almost every country created their own e-invoicing format, such as UBL, ZUGFeRD, Factur-X, FatturaPA, Finvoice, EHF, Svefaktura, BIS V2, and many more.
If, for example, you are a German company that needs to send an e-invoice to the Italian government, you need to send FatturaPA invoices. Germany, however, has a different e-invoicing standard, called ZUGFeRD. This forces companies to find a way to create these invoices, which causes them to lose time and perhaps even money.
With Storecove however, you don’t need to worry about the other formats. The e-invoicing platform automatically converts your invoice format to the format required by the receiver. Because of this, you can easily send e-invoices to companies and governments in Europe, Australia, New-Zealand and Singapore, regardless of their e-invoice format. No more unnecessary complications.
Register on Peppol
Establishment of the Peppol network
The purpose of PEPPOL was to make foreign purchases easier for European governments. To this end, technological standards were developed that all governments in Europe could implement. Before the arrival of PEPPOL, international companies and governments used different networks to send and receive invoices.
The PEPPOL test project ended in 2012, but the developed components and responsibilities were taken over by the non-profit organization OpenPEPPOL. The network is now being used by various European governments, service providers and private companies and can also count on interest from outside the EU.
PEPPOL is not an eProcurement platform. It built on the already existing eProcurement systems - which were previously unable to communicate with each other - by linking them to each other with a new IT infrastructure.
More information about PEPPOL
Do you want to know more about sending UBL invoices via PEPPOL?
Call us on: +31 (0) 20 261 17 91 or send an e-mail to: firstname.lastname@example.org
- How to register at Peppol?
- PEPPOL Directory - Use this Tool to Search who's on Peppol
- How to become a Peppol Access Point?
- How to send e-invoices to other countries?
- What is a Peppol Access Point?
- 5 steps to create your own UBL invoice