Spain’s newest e-invoicing requirement is coming up. Now is the time to prepare your business for the 2026 obligation – failure to become compliant in time can result in fines of over €50,000.
Integrating any new e-invoicing system can be intimidating, especially when there’s a looming deadline. We’re here to break down what you need to know about Spain’s soon-to-be-mandatory VeriFactu system and the simplest way to prepare.
In this article, we’ll discuss the basics of VeriFactu, compliance requirements, and how Storecove can help your business integrate with the system.
Let’s dive in.
What is VeriFactu?
VeriFactu is a new e-invoicing platform developed by the Spanish Tax Authority (AEAT). Companies will be required to send invoice data through the platform for AEAT to validate in near real time, reducing fraud by adding transparency to business transactions.
VeriFactu might cause large changes for companies who still rely on paper invoices, but it will vastly improve administrative processes related to the invoicing process. Invoice integrity will be instantly verified, helping to speed up payment and eliminate a method of fraud. Additionally, it will simplify billing and accounting processes by giving businesses a way to instantly submit records directly to AEAT.
Read more: ViDA Compliance Guide: How to Prepare for the Initiative
Spain’s E-invoicing Requirement
VeriFactu will soon be mandatory for most businesses in Spain. It will have the largest impact on companies conducting B2B transactions – B2G e-invoicing has been required in Spain since 2014.
VeriFactu Scope
The VeriFactu mandate primarily applies to entities issuing invoices subject to Spanish VAT. Foreign companies with a tax presence in Spain issuing invoices under Spanish rules must also comply.
However, even if this does not apply to your business, it’s still worth learning about VeriFactu – the Spanish tax authority hopes to eventually require most transactions in Spain to use the system.
Read more: E-invoicing Compliance in Spain: Avoid Fines and Streamline Your Process
Implementation Timeline
Companies of all sizes are expected to comply, although the requirement will take effect in stages based on company size and type.
January 2026: Corporate Income Tax taxpayers are required to adopt VeriFactu.
July 2026: All other taxpayers must comply, including freelancers.
Eventually, it is expected that the VeriFactu obligation will be expanded to cover almost all Spanish B2B and B2C transactions.
Compliance Requirements and Penalties
AEAT requires invoices to be sent in a structured electronic file based on the tax authority’s specifications. Businesses must send these structured e-invoices through a Verifiable Invoice Issuing System for AEAT to validate.
Additionally, companies must retain e-invoices for at least 4 years. Retention and traceability are core priorities of Spain’s e-invoicing requirement.
It is critical that businesses ensure their invoicing processes, formats, and tech infrastructure are ready ahead of the deadline. Noncompliance can lead to fines over €50,000.
Read more: Download our free E-invoicing Compliance Timeline
How Storecove Supports VeriFactu Integration
Whether you’re starting e-invoicing for the first time or just want to connect to VeriFactu, Storecove is here to help.
As a Storecove customer, you can send invoices using VeriFactu at no extra cost. Simply send your invoices to us as usual, and we’ll make sure it is sent to VeriFactu if it falls under the Spanish e-reporting requirement. Storecove automatically checks compliance with Spain’s e-invoicing rules, then converts the document to comply with AEAT’s specifications.
Right after submission, users are notified of whether the invoice has been received or rejected. Companies can check the final status of the invoice through the Storecove API at any time or opt in to receive automatic status updates. If an invoice needs to be changed or cancelled, the corrected document can be resubmitted. Sorecove ensures the update is sent to AEAT in full compliance with Spanish requirements.
Each Spanish legal entity only needs to be configured once. Storecove manages secure connections, handles authentication with the tax authority, and provides a test environment for companies to practice in before going live.
Storecove has an automatic 10 year archiving policy, helping your business effortlessly meet the 4-year VeriFactu storage requirement.
When you connect to Storecove’s API, you instantly gain access to all supported networks (including Peppol and the DBNAlliance) through a single connection.
As a certified Peppol and DBNAlliance Access Point, we are prepared to help your business connect to the two most popular open exchange networks. Our global API makes integration easy: just connect to our software once, and you’ll instantly be able to send and receive e-invoices across the world.
When you send e-invoices with our API, we take care of formatting, validation, and delivery. Our software can easily fit into your organization’s current invoicing flow, allowing you to integrate quickly and meet regulatory requirements without complex onboarding. All you need to do is create an invoice. We take care of the rest, including compliance.
We update our API to account for any change in e-invoicing regulations or standards to help your company stay compliant. Keeping up with new mandates on your own is time-consuming and difficult, but our automatic updates make global compliance seamless. Get ahead of compliance issues by connecting to our API now and keeping your document standards up to date.
Get Started
Wondering whether our e-invoicing solution is a fit for your company? Request a free test account to gain access to a sandbox environment for 30 days. You’ll be able to experiment and explore our intuitive interface to experience the benefits firsthand.
To learn more about VeriFactu or our e-invoicing solution, book a demo with our team. Feel free to contact us with any questions. We’re here to help.
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