StoreCove

E-invoicing in Poland

Poland is set to implement mandatory electronic invoicing through its National e-Invoicing System, known as KSeF (Krajowy System e-Faktur), starting from February 1, 2026. 

  • Scope: Businesses with annual sales exceeding PLN 200 million in 2025 will be required to adopt the KSeF e-invoicing system starting February 1, 2026. For all other businesses, compliance will become mandatory beginning April 1, 2026.
  • Format: Invoices must adhere to the FA_VAT XML format specified by the Polish Ministry of Finance.
  • Transmission: All invoices should be issued and received through the KSeF platform.
Start now Schedule consult
Features

Volume Based Pricing

Our pricing model offers significant savings with increased invoicing. We have multiple tiers, with costs per document decreasing at each level, allowing integrators to add their own margin.

Format conversion

We convert every e-invoice format from your JSON data for sending, and unify all incoming formats into a single JSON data set for receiving. In other words: a hassle-free invoicing process that adapts to your needs.

No maintenance

Implement our solution once and eliminate the need for future format updates. Enjoy a smooth e-invoicing experience with no ongoing maintenance; just straightforward and reliable performance.

Compliance

How it works

Poland's KSeF system requires all invoices to pass through a central hub in a V-model network, routing them to the correct Polish recipient. 

We can help you to connect your ERP or accounting system directly to the KSeF platform, ensuring full compliance with Polish requirements. Our solution also automatically converts your invoices into the FA_VAT XML format and submits them to KSeF for real-time validation.

For recipients outside of Poland, we use a secondary delivery method that automatically routes invoices via Peppol, DBNAlliance, or email.

Click on the button below to request a Sandbox testing account (active for 30 days).

Request a test account
Cross-border transactions

How can we help?

For cross-border transactions, e-invoicing remains optional; however, alternative networks like Peppol can support international compliance. 

With the upcoming EU ViDA regulations, cross-border e-invoicing will soon become mandatory, and we’re ready to support “ViDA-compliant” invoicing.

If the invoice recipient is outside of Poland, our globalization service ensures e-invoices are delivered worldwide in the correct format for each recipient. 

With our extensive format support, senders can rely on us to handle these cross-border complexities.

Schedule Consult
Customers

Companies in over 37 countries use Storecove as their global e-invoicing solution.