E-invoicing in Romania: A Detailed Guide On The Regulations

Romanian electronic invoice regulations broadly comply with the obligations of the Directive 2014/55/EU. It is mandatory for central, regional, and local contracting authorities and entities to receive and process e-invoices.

Businesses and contracting authorities in Romania can create, manage, and process e-invoices thanks to Peppol Billing 3.0 and European standards.

If you’re looking to start e-invoicing, you must comply with local tax authorities and EU invoicing standards.

In this post, we will discuss e-invoicing requirements and regulations in Romania.

Read on to see how to comply with the latest international e-invoicing regulations.


Is electronic invoicing mandatory in Romania?

The Ministry of Public Finance mandates all government agencies to receive e-invoices per the Directive 2014/55/EU. This law took effect in September 2021 for all central, regional, and local contracting authorities and entities. These entities must receive and process e-invoices following the law 199/2020 on electronic invoicing in public procurement.

Romania’s electronic invoicing system is in line with European standards. A mandatory e-invoicing system will make for more transparency and efficiency in the way public institutions spend money. It will lower tax evasion and thus lead to higher revenues from the national budget.

The National Fiscal Authority urges companies to send in their sales records every month (Agenția Națională de Administrare Fiscală – ANAF). They must transmit these monthly data to the ANAF by the 20th of the month for the past month.

The information to be sent to the Romanian Fiscal Authority include:

  1. Information on the tax invoice including number, the fiscal series of the electronic marking machine, gross amount (incl. VAT), date and time);
  2. The data from your daily closing fiscal report;
  3. Breakdown of working time of your cash register.

What are the e-invoicing requirements?

The e-invoice format used in Romania is SR EN 16931. When sending an electronic invoice, the issuer must use the RO e-Invoicing system. The structure of the electronic invoice must follow all the technical specifications and usage base elements to receive the Ministry of Public finance’s electronic signature.

Once the Ministry of Public finance applies its signature on the invoice, it sends it to the recipient. If the electronic invoice does not meet the structure requirements in terms of technical specifications and usage base elements, you (the issuer) will get a message containing the identified errors.

To correct the identified errors, the e-invoice will be re-sent via the RO e-Invoicing system. Electronic invoicing can be implemented for public acquisitions and commercial transactions between two private entities.


Electronic archiving and signature in Romania

All e-invoices sent using the RO e-Invoicing system are subject to the provisions of article 319 of Law 227/2015 regarding the Fiscal Code. The rules governing the electronic invoicing in Romania include the Fiscal Code, which took effect on 1 January 2016, and its implementing rules (the approved Law 227/2015).

However, additional legislation applies when electronic archiving (e-Archiving) or electronic signature (eSignature) is involved in the process of electronic invoicing. These rules include Law 135/2007 on electronic archiving of documents and Law 455/2001 on electronic signature.


E-invoicing timeline

The work related to the electronic invoicing Directive transposition began in January 2019. A few months later (June 2019), the Parliament accepted the proposal of the legislation.

In August 2020, the Parliament passed the law, promulgated it on 8 September, and published it on 9 September 2020.

The original e-invoice is the XML format, which features the Ministry of Public Finances signature. The date when the recipient can download the e-invoice from the RO e-invoicing system is considered the date of communicating the electronic invoice.

You must make any correction of the e-invoice already communicated via the e-invoicing system per the provisions of article 330 from the Fiscal Code.


Mandatory data e-invoice

In Romania, e-invoices must contain at least the following data:

  • a unique, sequential number of the invoice
  • date of issuance
  • shipping date
  • customer data (address and other information if available, tax number)
  • supplier data (tax number, company name, address) if established. If not, include data about the appointed fiscal representative
  • the invoice total, the gross amount
  • full description of goods or services provided
  • net price per unit
  • quantity of goods or services provided
  • the taxable value of the invoice
  • if a buyer is obligated to pay the VAT, add “reverse charge.”
  • rate and amount of VAT that applies to the category of goods and services provided
  • if some special scheme applies, express the name of that regime

How do you send e-invoices in Romania?

There are no standardized platforms for transmitting e-invoices in Romania. You’re free to choose your service provider. So, you can send an e-invoice in Romania using the Peppol network. It’s quick and simple, as you only need to log in to your access point with a valid Peppol ID. Your access point provider can provide a Peppol ID.

Once you receive the ID from your access point provider, create an invoice in the format acceptable by the receiver. Ideally, your e-invoicing solution provider may use software that automatically converts your electronic invoice to the format required by the recipient.

Storecove is an excellent solution for creating invoices in different formats. We help you connect with other international e-invoicing networks like GSTN, PEPPOL, and SDI.

Remember to review relevant guidelines before sending the invoice. Use the website of your access point provider to get all the assistance you need.

Other sources that can help include Yellow Pages & Directory and information related to Local Authorities. Now, your e-invoice should be ready to go.


Conclusion

E-invoicing adoption and compliance in Romania both fall under the Ministry of Public Finance and the Directive 2014/55/EU. The directive is the European standard for electronic invoicing among public and private entities.

Some e-invoicing requirements in Romania include a unique, sequential number of the invoice, date of issuance, shipping date, customer data, and more. The structure of the electronic invoice must follow all the technical specifications and usage base elements to receive the Ministry of Public finance’s electronic signature. The acceptable e-invoice format is SR EN 16931.

If you’re a business in Romania, you need a solution that supports many different e-invoicing formats. We recommend to search for one that supports all e-invoicing formats and complies with global e-invoicing regulations.

With Storecove, you have global connectivity to networks like SDI, PEPPOL, EDI, SAP Ariba, and other ERP systems.


More information about e-invoicing in Romania?

Call us on +31 (0) 20 261 1791 or send an e-mail to helpdesk@storecove.com.


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